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16 Things Your Office Is Better Off Without

Dumpster1There are things we all agree we’re better off without. For instance, does anyone have an 8-track player anymore? No. Does anyone still have a Mag card typewriter? No. What about those microtapes for dictation devices? Does anyone still have a fountain pen? Okay, okay, I know some of you love fountain pens (but even you know you’re kinda weird).

So what are you holding onto that you should really leave behind?

Here’s my list:

1. File cabinets (you don’t need them if you’re paperless, and we’re long past the time when you should have made this move)

2. File folders

3. Fax machines (use the online services if necessary, but even those should go)

4. Rolodex (does anyone still have one?)

5. Paper calendars, diaries, etc. (online calendars are shareable and available on your phone)

6. Pencils (what do you need a pencil for at this point?)

7. Hole punchers (if you get rid of the paper, you get rid of the holes)

8. Hole reinforcers (remember those little glue-on circles?)

9. Desktop computers (give your employees laptops so they can work from wherever they are)

10. Servers (make the move to the cloud)

11. Paper publications/books (get it online, or don’t get it)

12. Paper clips (what’s left to clip?)

13. Landlines (go to VOIP or cellular)

14. Trial notebooks (do it on the laptop or a tablet)

15. Staplers (might need a few for courts that aren’t using digital filing, but you don’t need one for every desk anymore)

16. Copiers (you’re probably better off with scanners and printers than the old-fashioned big copier)

Don’t stress: you can keep your pens and legal pads—for now. However, I wouldn’t encourage you to buy stock in pen makers.

What did I miss? What else should you get rid of? What will you never let go?

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  • Practical Paralegalism

    This is an awesome post. I will share it with my entire office. I’m trying to convince everyone to replace their legal pads and pens with an iPad and a stylus.

    • Aaron Pier

      I would love to do this and am trying to think of a way to make it practical. The issue I have found is that if you are without a paper file and without paper to take notes on, you can’t refer to a document and take notes at the same time unless you are in front of your computer without two iPads. How would you suggest working around this?

      • http://divorcediscourse.com Lee Rosen

        Two screens or a large monitor.

        Hope that helps.

        Lee

        Lee Rosen
        Sent from my phone

  • Practical Paralegalism

    This is an awesome post. I will share it with my entire office. I’m trying to convince everyone to replace their legal pads and pens with an iPad and a stylus.

    • Aaron Pier

      I would love to do this and am trying to think of a way to make it practical. The issue I have found is that if you are without a paper file and without paper to take notes on, you can’t refer to a document and take notes at the same time unless you are in front of your computer without two iPads. How would you suggest working around this?

      • http://divorcediscourse.com Lee Rosen

        Two screens or a large monitor.

        Hope that helps.

        Lee

        Lee Rosen
        Sent from my phone

  • Michael Kridel CPA

    Local printers need to go too. They are expensive, ecologically unsound, noisy and space consuming. The only business case that can be made for them any longer is to provision them for individuals who print confidential documents (typically certain partners and administrative personnel). This is a huge money saver.

    • http://divorcediscourse.com Lee Rosen

      Great point in a group environment. I read something about the air quality surrounding local printers that was shocking. Sounded like you’d be better off breathing out of your exhaust pipe than sitting near a printer.

      Thanks for joining the discussion Michael.

      Lee

  • Michael Kridel CPA

    Local printers need to go too. They are expensive, ecologically unsound, noisy and space consuming. The only business case that can be made for them any longer is to provision them for individuals who print confidential documents (typically certain partners and administrative personnel). This is a huge money saver.

    • http://divorcediscourse.com Lee Rosen

      Great point in a group environment. I read something about the air quality surrounding local printers that was shocking. Sounded like you’d be better off breathing out of your exhaust pipe than sitting near a printer.

      Thanks for joining the discussion Michael.

      Lee

  • http://twitter.com/TheDailyRaz Dee Raz

    While I am all for going paperless and getting on the tech bandwagon, I think that there is still a place for doing some things the old fashioned way. I love the Kindle for my personal reading, but found that I still desire the ability to flip through pages and highlight things by hand for professional work. Additionally, while I have an online calendar synched to my phone, I still feel a bit scattered if things are not written on my paper diary. As we all know too well from the recent Amazon cloud glitch and Blackberry snaffoo, tech sometimes fails. That’s just my perspective…but then again, I’m one of those weird people who loves fountain pens…

  • Dee Raz

    While I am all for going paperless and getting on the tech bandwagon, I think that there is still a place for doing some things the old fashioned way. I love the Kindle for my personal reading, but found that I still desire the ability to flip through pages and highlight things by hand for professional work. Additionally, while I have an online calendar synched to my phone, I still feel a bit scattered if things are not written on my paper diary. As we all know too well from the recent Amazon cloud glitch and Blackberry snaffoo, tech sometimes fails. That’s just my perspective…but then again, I’m one of those weird people who loves fountain pens…

  • Gerry Oginski

    Lee,
    Another great practical list of what attorneys should be getting rid of. Awesome content as always.

    Thanks,
    Gerry

  • Gerry Oginski

    Lee,
    Another great practical list of what attorneys should be getting rid of. Awesome content as always.

    Thanks,
    Gerry

  • Julie

    Fax number on your letterhead. Take it off to discourage faxes!

    • http://divorcediscourse.com Lee Rosen

      Great idea. Or maybe, just say no to fax and turn it off entirely!

      Thanks for jumping in.

      Lee

  • Julie

    Fax number on your letterhead. Take it off to discourage faxes!

    • http://divorcediscourse.com Lee Rosen

      Great idea. Or maybe, just say no to fax and turn it off entirely!

      Thanks for jumping in.

      Lee

  • Jenna

    My office is BETTER-OFF WITHOUT my full-time office staff.  I’ve outsourced everything to virtual assistants,  virtual paralegals, virtual receptionists …. I’ve kept the TWO  dedicated staff-members who can work from home as a 1099, because they want to be stay-at-home moms, etc.  It saves them a ton of $ on daycare, and saves me a ton of money since they’re not fulltime W-2 employees … and lowers our costs for the clients. Win-win-win.

  • Jenna

    My office is BETTER-OFF WITHOUT my full-time office staff.  I’ve outsourced everything to virtual assistants,  virtual paralegals, virtual receptionists …. I’ve kept the TWO  dedicated staff-members who can work from home as a 1099, because they want to be stay-at-home moms, etc.  It saves them a ton of $ on daycare, and saves me a ton of money since they’re not fulltime W-2 employees … and lowers our costs for the clients. Win-win-win.

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